Stop Losing Deals You Already Prospected
You do not have a massive support team or a dedicated transaction coordinator for every deal. Yet you compete for the same listings and tenants as the national brokerages. What hurts independent CRE brokers is not market knowledge. It is systematic follow-through.
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The Disadvantages Independent Brokers Face
Large CRE firms survive inefficiency with dedicated research teams and transaction coordinators. You cannot. One prospect who went cold during due diligence. One owner you forgot to touch base with. One tenant requirement that fell through the cracks. That is not a rounding error. That is a six-figure commission walking away.
Prospect Calls Go Unanswered
Property owners and tenants call when they are finally ready to act. When they reach voicemail, they call the next broker who answers.
Long Sales Cycles Kill Momentum
CRE deals take months. Without consistent touchpoints, prospects lose urgency, get distracted, or sign with a broker who stayed in touch.
Owner Relationships Go Stale
You met an owner two years ago. They were not ready then. Now they are, but they do not remember you because no one stayed in touch.
Tenant Requirements Fall Through
You have a tenant looking for specific space. You found three options last month but never circled back. Someone else made the deal.
Why Big-Brokerage Systems Are the Wrong Fit
Enterprise CRE platforms are built for national firms with dedicated research and support teams. They assume resources you do not have.
- Dedicated research analysts required
- Transaction coordinators for every deal
- Marketing departments for listing materials
- Per-seat pricing that punishes team growth
For independent CRE brokers, those systems become overbuilt, underused, expensive, and fragile.
Most importantly, they still rely on humans to remember the follow-up.
That is the part that fails.
This Is Not a Deal Flow Problem
It Is a Follow-Through Problem
Most CRE brokers chase more listings because it feels productive. But if your prospect follow-up is inconsistent, your owner relationships go stale, and your tenant requirements fall through the cracks, more deals only means more wasted prospecting.
Before chasing more deals, you must protect the pipeline you already built.
Where LeadsPass Fits
LeadsPass is built specifically for independent CRE brokers who want to compete with the nationals without their overhead, do not want to replace their existing tools, and do not want another CRM to babysit.
We build private automation infrastructure that works behind the scenes to make sure no prospect, listing opportunity, or tenant requirement slips through.
The system works whether you are in a showing or not.
What This Looks Like in Your CRE Practice
Prospect Response
- AI responds to inquiries immediately
- Captures property requirements
- Qualifies prospects against your criteria
- Books meetings directly
- Triggers alerts for high-value opportunities
No more "they signed with someone else."
Owner Relationship Nurture
- Automated market update sequences
- Property valuation touchpoints
- Lease expiration tracking
- Stay top of mind until they are ready
Owners remember you when it matters.
Tenant Requirement Tracking
- Systematic follow-up on requirements
- Space availability alerts
- Tour scheduling automation
- Decision timeline tracking
No requirement falls through the cracks.
Deal Pipeline Management
- Due diligence milestone tracking
- Transaction timeline reminders
- Stakeholder communication automation
- Closing coordination sequences
Deals close without balls getting dropped.
Built for Independent Brokers
LeadsPass assumes limited support staff, brokers in showings all day, and principals wearing multiple hats.
- Automation must be reliable
Systems that work whether you are in a showing or not.
- Setup must be clean
No weeks of training or complex integrations.
- Ongoing management must be simple
We handle the complexity so you can focus on deals.
We do not sell complexity. We sell certainty.
Ownership Matters for Deal Data
Most vendors rent you access. Your pipeline data lives on their servers. When you stop paying, access stops.
LeadsPass builds systems you own: Private automation infrastructure. No per-user pricing. No usage penalties. No forced upgrades. Your deal data stays where you control it.
This is not software you rent. It is infrastructure you install. NDAs and confidentiality come standard.
Pipeline Protection Beats More Prospecting
If your average commission is $50,000 to $200,000, losing even one deal a quarter to inconsistent follow-through quietly costs more than most marketing tools combined.
Chasing More Deals
Common Approach- Feels productive but spreads you thin
- More pipeline means more balls to drop
- Increases effort without increasing closes
- The same leaks remain unfixed
Protecting Your Pipeline
LeadsPass Approach- Fixes the follow-through gaps first
- Every prospect and owner gets handled properly
- Recovers deals that were silently slipping away
- Systems, not promises
Who This Is For
This Fits If Your Brokerage:
- Is an independent or boutique CRE firm
- Has high-value deals worth protecting
- Loses deals to inconsistent follow-up
- Wants to compete without the overhead
- Values deal confidentiality
This Does Not Fit If:
- You are a national firm with dedicated support teams
- You already have transaction coordinators for every deal
- You want off-the-shelf templates
- You survive inefficiency with deal volume
The Engagement Process
Leak Assessment
We identify where prospects, owners, and deals are breaking down.
System Design
Automation built around your existing tools. No rip-and-replace.
Build & Launch
AI agents and workflows deployed on infrastructure you own.
Stewardship
Ongoing monitoring so the system does not drift or decay.
No templates. No enterprise fluff. No bloated contracts.
Stop Losing Deals You Already Prospected
National CRE firms survive chaos with massive support teams. Independent brokers cannot. LeadsPass protects the deals you already built. Between the cold call and the listing. Between the LOI and the close. Between interest and commission.
This is deal protection for commercial real estate brokers.
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